Supplier Information - Central Delivery

If you are not currently doing business with the LDB through central delivery or have not previously gone through a submission process with BC, please see the below "LDB Product Application Guide". For any further questions reach out to cannabis.products@bcldb.com. 

If you are currently doing business with the LDB through central delivery or have previously gone through a submission process with BC, please follow the steps below.

1. Download and fill out the “BCLDB New Product Submission form” below.  
2. Submit the Product Listing Application File to cannabis.products@bcldb.com alongside any relevant marketing materials associated with the submitted products.

More detailed information about the submission and review process can be found in the “LDB Product Application Guide” document below.

BC Indigenous Cannabis Product Program

If your product is BCICP eligible, please ensure to indicate that on the product listing application form in the respective information column.

You can find more information on the BCICP program, and if your products are eligible here: https://www.bcldbcannabisupdates.com/BCICP

If you are not already registered as a licensed producer with the LDB you will need to complete vendor registration prior to moving forward with product registration. LPs must have an approved product prior to moving forward with vendor registration.

Please follow the instructions in the below “LDB Wholesale Cannabis Vendor Registration Guide” file to complete your vendor registration.

As a reminder, the Supply Agreement in the “Supply Agreement” section on this page must also be completed as part of the registration process.

All licensed producers must review and sign the Licensed Producer Supply Agreement for Non-Medical Cannabis before vendor registration can be completed.  The agreement may be amended from time to time with notice posted on this website.

When completing this document, please ensure you fully complete the following:

• Your organization’s legal name (page 1);
• Contact information in Section 25(b) page 10;
• Signatory information below the signature block on page 13; and
• Scan and save the document as a PDF and rename the file following the naming convention ‘<Vendor Name>_Supply Agreement_<Date>’

Return the completed, signed document with all pages included to cannabis.vendor@bcldb.com

Product Registration

Once you have completed your vendor registration any approved products will need to go through product registration. 

Please follow the instructions in the below “LDB Wholesale Cannabis Product Registration Guide” file to complete your product registration.

Product Changes

For products that are already registered and require an attribute update, please find below the “BCLDB Product Change Form” file.  Please note that it is the responsibility of the licensed producer to maintain accurate product information with LDB.  Products that do not meet the specifications provided by the licensed producer at or following the time of registration may be returned by the LDB. 

Download and fill out the change form with the required information and submit to cannabis.vendor@bcldb.com for review and approval prior to shipping any product with attribute changes. Please paste the change form into the body of an email instead of attaching it as a file.

Inventory Offers

After product registration has been completed, it is the licensed producer’s responsibility to provide timely and sufficient inventory offers to the LDB Demand Planners cannabis.demand@bcldb.com. This is to ensure that the product is being kept in stock.  

The LDB Demand Planning team will only place orders for products after receiving confirmation of available inventory.  Inventory offers are required to be in the standardized offer template. Licensed producers should work directly with the LDB Demand team to specify an inventory offer cadence. For reference weekly is the most common offer cadence.

The “Weekly Product Availability Template” is available below in a posted file for reference. 

Forecasting

All products selected will be purchased by the LDB and are stocked in our central distribution center. A forecasted 30 - 45 days of inventory will be purchased initially, and then regular replenishment orders will follow depending on product sales.

Sales Data

LDB provides free weekly wholesale data to our licensed producers.  This includes product sales, distribution center inventory levels, age of inventory, points of distribution and more. Please ensure you have access to this data and are using this information proactively to address any potential sales or inventory concerns for your products.

If you do not have access to your free reports, please contact cannabis.data@bcldb.com

More information on Ordering and Forecasting can be found in the “LDB Ordering & Forecasting Guide” below.

The LDB Cannabis Wholesale Operations team has a set of supply chain requirements that need to be met by licensed producers.

The BC Wholesale Shipping Requirements document provides valuable information about topics such as LDB inventory standards, packaging and labelling, and delivery requirements. Please read the document in its entirety and follow instructions to minimize any chances of issues that may result in the return or rejection of product deliveries.  Please find the BC Wholesale Shipping requirements document below.

The LDB warehouse requires licensed producers to submit a request form to book either a delivery or pick up appointment.

Please find the RDC PO Delivery and RDC RTV pick up request form templates below.

Minimum Performance Thresholds

There are many available cannabis products in the recreational market and LDB is only able to maintain a fixed assortment at any one time. There is an ongoing process to remove slower selling items and add new, higher potential products to ensure the assortment reflects the needs of BC consumers and retail stores.

Certain minimum performance thresholds have been set by product category for guidance.  A product may be de-listed if it does not exceed the minimum performance threshold after the first 12-week introductory period.  A product that has been de-listed for central delivery will have a wholesale lifecycle status of “product exit”.  This means that LDB will not place additional purchase orders, but remaining inventory may continue to be sold to wholesale customers, until a return request is issued by the LDB.

Please review the available free weekly reporting to monitor the rate of sale, inventory levels, and life cycle status of your products.

More information on the process can be found in the “Product Performance Thresholds” file and the “LDB De-listing & Returns Guide” file that is posted below.

Product Returns

LDB has the right to return product for several reasons, with two common reasons being age of inventory and slow-moving inventory.

Age of Inventory returns occur when a product ages out based on age of product thresholds which can be found in our BC Wholesale Shipping requirements in the “Shipping and Label Requirements” section on this page.

Slow-moving inventory returns occur when LDB identifies product that is selling very slowly or not at all.  In addition, returns may occur for stock balancing when the level of inventory exceeds a reasonable inventory buffer based on the rate of sale of the product.

Please note that there are additional return eligibility reasons, please find that information in the Supply Agreement Document in the “Supply Agreement” section on this page.

The LDB has a standardized calendar for both permanent cost changes and limited time offer (temporary) price change submissions. This allows our licensed producer partners to plan with a more structured promotional schedule, and our wholesale customers more notice and visibility into upcoming price changes.

Price change applications must be submitted prior to the submission deadlines specified in the price dates and deadlines calendar (attached below). All effective dates are the first day of each LDB fiscal period. All applications must be sent to cannabis.pricing@bcldb.com

More information can be found in the Wholesale Pricing Guide document below. If you have any further questions regarding this, please contact the Wholesale Pricing team at cannabis.pricing@bcldb.com

Under the British Columbia Recycling Regulation, in order to sell or distribute products with packaging and/or distribute paper that makes its way into the residential waste stream (e.g. curbside “blue box”) in British Columbia, producers must have an approved Extended Producer Responsibility (EPR) Plan.

The below document outlines details of British Columbia's recycling requirements.

Procedures related to providing product samples to LDB head office can be found below.

For reference only, a copy of the LDB wholesale returns policy is attached below.  Any return from a retailer to LDB must be pre-approved by the LDB.  Please see the Licensed Producer Supply Agreement and the Supply Chain Requirements for more information about return events and return rights between the LDB and the licensed producer.